Reference No. EDI-BUS-2017-026
Office :- Edinburgh (UK)
Position Title :- Matter Administrator
Position Category :- Business Services
Shift Details :- 37.5 hours per week, Monday to Friday 9.00am-5.30pm
Weekend Rotation :-
Holiday Rotation :-
Contact Person :-
Key Objective :-

A central resource dealing with administrative duties in regards to Client and Matter initiation through to supporting partners and revenue controllers with billing. 

Assist in the accurate capture of rates and billing arrangements to include data integrity.

You will be responsible for accurate and timely completion of the principal responsibilities listed below.

Position Objectives Expectations :-

Core Position Expectations:

  • Accurate and timely completion of client request forms in accordance with Risk and Compliance
  • Accurate and timely completion of matter inception forms in accordance with Risk and Compliance guidance, to include the capture of all relevant financial information and billing requirements
  • Initiating client and matter amendments
  • Liaising with Partners and Fee Earners to obtain relevant information required for accurate completion of client and matter forms
  • Engaging with the Risk and Compliance, and Client and Matter Opening team
  • Conducting data integrity processes to assist in cleansing, updating and maintaining accurate historic data
  • Authorise third party expense claim forms in accordance with Partners instructions
  • Photograph / scan out of pocket receipts; liaise with the Partners and Fee Earners for confirmation on VAT compliance
  • Review time narratives for accuracy of recording


  • Promote a culture of mutual understanding through effective communication both within Integreon and with our clients
Personal Success Characteristics :-
  • Works to given timeframes and anticipates likely workflows
  • Consistently produces accurate work, exceptional attention to detail
  • Good written and verbal communication skills, able to communicate at all levels, confident, professional telephone manner
  • Willing to do routine tasks
  • Self-motivated, proactive and ability to prioritise and manage own workload
  • Able to use initiative, but also work well within a team
  • Proficient in MS Excel and Word
  • Responsible for managing own development and willing to learn
  • Analytical skills to resolve queries
  • Shows flexibility in approach
Corporate social responsibility :- Corporate Social Responsibility (CSR) is part of Integreon’s DNA and Associates are encouraged to participate in our various CSR initiatives and opportunities. We have a long term association giving back to communities and an ongoing commitment to impact positively in areas such as education, healthcare, social awareness and the environment.
Educational Requirements :-
  • Strong grounding in Word and Excel
  • GCSEs (or equivalent) in English and Maths
Previous Experience Requirements :- Preferably some experience in a partnership or professional services environment with administrative background.
Reports To :- Working Capital Manager
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